As discussed in Google Classroom Setup, the yearbook should be created in small sections. This is because assigned small sections keep student staff from changing another staff member's work without permission AND keeps the file size smaller.

I know a yearbook advisor who had a 100-page Google Slides yearbook. By the end of the year, it would take 20 minutes to load. High-resolution photos take time to load. It is best to keep the files smaller in size.

Option 1

Link Student Group Slides to a Slide Master Slide

As of September 28, 2017, users can now copy a slide from one presentation and link it to another. If the original is updated, the new linked slide will also update. For example, if a photo or caption is added, the user can select update linked slide.

How can this make yearbooks in Google Slides easier? Teachers and trusted student editors can manage the combined yearbook while the yearbook staff focuses on their group sections. I will add a video tutorial on this topic in the near future.

We used this option for 2018; however, our local printer had problems downloading the 115+ page Google Slides yearbook. We believe this is because we used the high-resolution photo quality in Google Slides. We ended up downloaded the small sections and combining the PDFs.

Option 2

Import Slides

Import Slides

As discussed in Setup: Google Classroom, too many students working in the same section of the yearbook can be a big problem. Groups of 3-4 students working on one section is a much better option. Of course, this means that the work must be combined at before publishing the yearbook.

Regardless of which option you choose . . .

Download PDF

Download for proofreading

  1. Click on the File menu.
  2. Select Download as
  3. Select PDF.
  4. Proofread on your computer.

There is no need to print a copy of the yearbook at this point. Double check every page and every image in the PDF.  Please note that images and text boxes with comments will not download or print. Fix this before you send your 1st draft to the printing company.

Share with the Publisher

The proof is ready to be sent to the printer. What are the next steps?