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Teachers can organize the yearbook in Google Classroom. This includes initial lessons that teach students the basics for yearbooks, images and graphic design, as well as sections for the yearbook. Example lessons will be posted in the future.

If you have never used Google Classroom, you may want to view this Beginning Google Classroom tutorial playlist.

Share the workload with student editors

To give student editors more responsibility and take workload from you, make the student editors Co-teachers of the Yearbook Google Classroom.

Google Classroom Co-teachers

How to add student editors as co-teachers

  1. Click on the ABOUT tab.
  3. Type in the email of the student editors.
  4. Select INVITE.
  5. Once the students have accepted the Classroom, their names will appear next to yours.

Below is an actual screenshot of my 2015-2016 Journalism class. These student editors reviewed student work and offered valuable peer feedback.

Google Classroom Co-teachers

Yearbook advisors have two options for assigning yearbook sections. 1) Assign a Google Classroom assignment to all students and manually change the settings or 2) make multiple assignments with sections assigned to group leaders.

Yearbook Assignment

This year I choose to assign each section of the yearbook to the entire yearbook staff as View only. Then student editors manually shared those sections to students. 

This year Google Sheets served as a table of contents with links to the needed Google Photos albums. Click here to learn more about Google Sheets with SlidesYearbook.

Yearbook Assignment Spreadsheet
Share Google Slides section

Share Sections with Assigned Staffers

Experience has taught us that small groups of students should work on sections. This is because as much as we push digital citizenship, some student yearbook staffers will delete photos from non-assigned pages.

This year we added the entire yearbook to one Google Classroom assignment as View only. The student editors have access to all pages. Student yearbook staff are manually given permission to edit their assigned section.

  1. Student editor selects Share.
  2. Student editor types the names of students assigned to that section.
Assign to Group Leader

How to assign a section to a group leader

Another option is to assign sections to group leaders who in turn assign the page to their group members. 

  1. Create an assignment.
  2. Add a title with optional directions.
  3. If students have designed a template, Add it and change to Make a copy for each student.
  4. Select and then uncheck All students before checking each group leader's name.
  5. Click ASSIGN.

The group leader will Share the assignment with the group members. Group members will access the file by clicking on About -> Google Drive folder -> Shared with me.


How do we use other Google Apps? Read on.