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Teachers can organize the yearbook in Google Classroom. This includes initial lessons that teach students the basics for yearbooks, images and graphic design, as well as sections for the yearbook. These lessons can be found on various pages throughout this website.

If you have never used Google Classroom, you may want to view this Beginning Google Classroom tutorial playlist or search for updated tutorials on YouTube.

Share the workload with student editors

To give student editors more responsibility and take workload from you, make the student editors Co-teachers of the Yearbook Google Classroom.

How to add student editors as co-teachers

  1. Click on PEOPLE.
  2. Select the Invite teachers icon.
  3. Type the student editors' names.
  4. Select INVITE.
  5. The student editors will now be co-teachers.

Below is an actual screenshot of my 2015-2016 Journalism class. These student editors reviewed student work and offered valuable peer feedback.


Assign the Yearbook to Student Staff

Yearbook advisors have two options for assigning yearbook sections. 1) Assign a Google Classroom assignment to all students and manually change the share settings or 2) make multiple assignments with sections assigned to group leaders.

Why do we limit sharing? Experience has taught us that small groups of students should work on sections. This is because as much as we push digital citizenship, some student yearbook staffers will delete photos from non-assigned pages.

Option 1 - One Google Classroom Assignment

This year I chose to assign each section of the yearbook to the entire yearbook staff as View only or Can Comment. Then student editors manually shared those sections to individual students.

This option allowed all student staff to view the entire yearbook and add comments. Only authorized students could make changes.

Google Sheets served as a table of contents. It includes a link to the folder and the names of staff member contacts.

Option 2: Assign Groups

Another option is to assign sections to group leaders who in turn assign the page to their group members.

  1. Create an assignment.
  2. Add a title with optional directions.
  3. Add a link to the images folder.
  4. Add a blank or template Slides as Anyone can edit.
  5. Select and then uncheck All students before checking each group leader's name.
  6. Click ASSIGN.

Sheets, Docs and Forms

How do we use other Google Apps to create our school yearbook?

Updated January 22, 2023.